Expenses and suppliers

Create or select the supplier, record the invoice number and date, and check taxable amounts, taxes and total. Attach the original and track due dates and payments. Recording an expense does not by itself make it tax-deductible.

Yes. Every expense takes its attached file and you can download it later. That way the receipt travels with the entry instead of sitting in a separate folder.

The scanner extracts data from a PDF or image so you can review supplier, number, date, lines and taxes before saving. Extraction alone does not create a validated expense.

Check the original and the reading limits shown for your plan. Before scanning again, check whether the invoice is already recorded.

There are two lists: expenses awaiting payment and overdue ones. Each payment is recorded with its date and amount, and partial payments work just like they do for collections.

Yes: they are deactivated rather than deleted. They stop appearing when you create new documents and their past invoices stay exactly where they were.

Esencial includes 0 scans. Profesional includes 100 a month. Avanzado includes 400 a month. Enterprise per contract. The quota is per company and shared across all users and channels, upload and mailbox.

PDF, JPG and PNG. You can upload up to 20 files at once, with a maximum of 20 MB per file and 100 MB per batch, and each document can have up to 25 pages.

Yes. The scanner mailbox only accepts the allowed senders you set, an exact address or a whole domain, and checks their authentication with SPF, DKIM and DMARC. Mailbox documents are always reviewed: everything received by email waits for review and never creates suppliers or drafts automatically. With an empty sender list, the mailbox doesn't accept any email: every email is parked and no document is scanned until you add at least one sender or domain.

In the test company the extraction is simulated: the document isn't sent to any reading service, the proposed details are sample data and the monthly quota isn't used. The scan always waits for review, so you can go through the whole flow without spending scans.

Not in their current service: companies managed by an accounting firm don't include the expense scanner.

Review the invoice’s payments and reverse the mistaken payment with a reason. Valid payments determine the outstanding balance and history is preserved.

If an invoice number is rejected as a duplicate, find the existing document before saving again. Check supplier, company and original number.