01
Read documents with OCR
Upload a PDF or image of an invoice. OCR suggests supplier details, invoice number and amounts for you to review before saving.
OCR available from ProfesionalExpenses and purchases
Expense management. From document to payment.
Record supplier invoices, review their amounts and see what is left to pay. Keep the original document and payments linked to each purchase.
- 10-day trial
- No card required
From the original document to the reviewed purchase details.
Your next purchase
Details to review
Supplier Tax ID B72110945
Invoice no.
Net amount
VAT 21 %
Total
Waiting for the document
Purchase records from Esencial. OCR scanning from Profesional.See plans and features
Every expense, with its details at hand
A workflow to record purchases, check the details and track payments.
02
Organised expenses
Link the purchase to its supplier, add line items and keep the PDF attachment. Check the document whenever you need to verify an amount.
Supplier, amounts and document03
Outstanding and partial payments
Check due dates and record full or partial payments. The outstanding balance shows what you still owe each supplier.
Paid amount and outstanding balanceReview before recording
Four checks that save work later
Keep the document and its details side by side. Review the supplier, numbering and amounts before completing the purchase record.
OCR proposes the details. You review the purchase and its tax treatment.
Suministros-0431.pdfPDF
Suministros AledoTax ID · B72110945
F-2026/0431Date · 15 Sept 2026
- Net amount
- €300.00
- VAT 21%
- €63.00
- Total
- €363.00
Supplier payments
Purchase detailsSuministros Aledo
- Invoice total
- €363.00
- Paid
- €0.00
- Outstanding
- €363.00
Each payment is linked to its expense.
What is left to pay
A recorded purchase is not always a paid purchase
Separate the invoice total from what you have already paid. Select a supplier to review their balance.
- 1
Check the due date
Find outstanding invoices and those already overdue.
- 2
Record what you pay
Add a full or partial payment to the expense.
- 3
Check what is left
The total, paid amount and outstanding balance mean different things. See them separately.
Expense scanner
The expense scanner reads your suppliers' invoices and receipts, proposes their details and holds them for your review before turning them into expenses.
Included in the Profesional, Avanzado, and Enterprise plans.
See each plan's quota- Upload up to 20 files at once: 20 MB per file, 100 MB per batch and up to 25 pages per document, as PDF, JPG or PNG.
- Every document goes through your review, and the scanner flags possible duplicates: the same file uploaded twice or the same invoice from the same supplier.
- Once you confirm it, the supplier's invoice or receipt becomes an expense.
- They can also arrive by email: the scanner mailbox only accepts the allowed senders you set and checks their authentication with SPF, DKIM and DMARC.
- Esencial includes 0 scans; Profesional, 100 a month; Avanzado, 400 a month; Enterprise per contract. The quota is per company and shared across all users and channels, upload and mailbox.
Mailbox documents are always reviewed
Everything received by email waits for review and never creates suppliers or drafts automatically.
Expense questions
What you can record and how to review it
Record expenses, link them to suppliers, add line items and taxes, attach the PDF and check due dates and payments. OCR scanning is an additional feature available from Profesional.
Your business, connectedPut your expenses in order
Start with a supplier, record a purchase and check its balance. Add OCR scanning when your plan includes it.